2018 Conference Registration

Three Steps to the 2018 HEDW Conference

April 8 – 11, 2018 ∼ Oregon State University, Corvallis, Oregon

Step 1 Conference & Optional Training
Complete your registration for the 2018 Conference using the Oregon State University Conference Services portal. You will be required to create a complimentary account, unless you already have one, in order to register. Please note: Hotel reservation service is not included in the conference registration system. You will need to return to the HEDW conference registration page for Conference Hotel contact information.
Optional (Sunday) Training: $500.00
Registration Fee: Early Bird $395.00 (after March 1, $450.00)
Conference Lodging Rates (below-Step 2)
Link to registration portal: HEDW Conference Registration
NOTE: The conference registration site requires a separate login from your HEDW login.OSU Conference Services registration system login options:

  • I have not previously created an account with OSU Conference Services: Click on the Start Registration button on the right-hand side of the registration screen. (Note: This is the option most people will use)
  • I have previously attended an OSU Conference and already have an account: Click on the Non-OSU Login button on the left-hand side of the screen.
  • I am an OSU faculty, staff or student: Click on the OSU Login button on the left-hand side of the screen.

Please follow the prompts to set up your account and register for the 2018 HEDW Conference and optional training. Your registration is not complete until you click Submit.  If it is necessary for you to logout of the registration system, you may login later and complete your registration or make changes until you click Submit. Once your registration is submitted, you must contact OSU Conference Services in order to make changes to your registration information or selections.

Contact OSU Conference Services for assistance:
Email: conferences@oregonstate.edu
Telephone Number: 541-737-9300

 Step 2 Hotel Reservations

Make arrangements for lodging after completing and receiving email confirmation of your conference registration. Hotel reservations are not automatic or included in the conference registration. Conference Hotel links are listed below.  Be sure to mention “HEDW Conference” to receive the conference preferred rate when phoning the hotel. Also, HEDW will provide scheduled shuttle services to conference participants at no additional cost to and from conference hotels.

Special note about pre/post conference lodging reservation dates for only the Hilton Garden Inn, Courtyard by Marriott & Holiday Inn Express (in Corvallis): Guests of these properties can use the links below to reserve conference lodging dates April 8 (check-in) through April 11 (check-out) only. These properties will honor their conference rate for two pre-conference nights (April 6 & 7) and two post-conference nights (April 11 & 12) but you must call the hotel directly to secure lodging for these dates. 

Hotel / Rate / (B) Complimentary Breakfast Included / Distance from conference center

Hilton Garden Inn,  [Hotel block is full] $132.00/night + taxes & fees – One block [Telephone: 541-752-5000]

Courtyard by Marriott, (New- 11/2017) $149.00/night + taxes & fees – 1.2 miles [Telephone: (541) 753-0199]

Holiday Inn Express, (Recently renovated) $129.95/night + taxes & fees – (B) – 1.9 miles [Telephone: (541) 752-0800]

Best Western, $119.99/night + taxes & fees – (B) – 2.4 miles

Days Inn, $80 single queen/$100 double queen/night + taxes & fees – (B) – 1.4 miles

Comfort Suites, $125.00/night + taxes & fees – (B) – 1.7 miles [Telephone: (541) 753-4320], (Comfort Suites reservation Deadline for conference rate: March 12, 2018.)

 Step 3 Travel Arrangements

Corvallis is located 95 miles south of Portland, Oregon and 35 miles North of Eugene, Oregon.  Both airports service multiple airlines and offer shuttle services to/from Corvallis. Shuttle rates from EUG (Eugene Airport) to Corvallis may be slightly higher than rates from/to PDX (Portland Airport). Both airports are served by all major car rental agencies.

Hut Shuttle $$$ provides services from PDX to the primary conference hotels in Corvallis, Hilton Garden Inn and Courtyard by Marriott.

Oregon Express $$$ provides pick and drop-off services from PDX to the Comfort Suites, the Courtyard by Marriott, Best Western, and across the street from the conference center at Reser Stadium (one block from the Hilton Garden Inn).

Omni Shuttle $$$ provides services pick up and drop off services from EUG to your destination in Corvallis.  Full price for the first traveler and $5.00 for each additional person traveling with the first full price traveler.